While many HR professionals utilize Attendance on Demand (AOD) for basic functions like clocking in and out, some of its more advanced features often go underutilized. By tapping into these tools, organizations can improve their overall workforce management, enhance productivity, and ensure compliance with labor laws.
1. To Do List
One of Attendance on Demand’s most underused features is its To Do List, which allows managers to review Exceptions and Leave Requests at a glance. Whether it is a missing punch, tardy, absence, or paid time off request, the To Do List ensures that issues are caught immediately, minimizing disruptions in operations. This feature is particularly valuable for industries where time-sensitive operations are critical, such as healthcare, retail, and manufacturing.
2. Automated Scheduling and Shift Management
Creating and managing employee schedules is often time-consuming, especially for larger organizations with diverse shift requirements. AOD’s schedule and personal patterns feature can significantly simplify this process. The system allows HR managers to create recurring schedules for a group of people on a shift or a pattern for a specific individual. AOD’s scheduling feature allows employees to view and manage their schedules through a mobile app, improving overall transparency and employee satisfaction.
With Visual Scheduling, Managers can create rules for shift swaps or last-minute schedule changes, ensuring the operation runs smoothly without requiring manual intervention.
3. Leave Management and PTO Tracking
Another feature that many organizations still do manually is when employees request time off. Often, employees must submit a request in writing where it is approved by a manager who then records the request in AOD. However, with AOD’s leave management and Paid Time Off (PTO) tracking capabilities, the employee requests leave electronically using Employee Self Service (ESS) or ESS Mobile. The manager receives the notification and can Approve, Deny, or Change the request. Once approved, the request is noted on the schedule, time card, and period summary for payroll. The system can be configured to track various types of leave, such as vacation, sick days, family leave, and personal time. The system shows the employee their available live leave balance before the employee makes the request, reducing the number of questions on leave balances. Using AOD for leave management streamlines the approval process and ensures accurate record-keeping for compliance purposes.
4. Biometric Integration
Another underused yet highly effective feature is biometric integration. AOD supports using biometric devices like facial recognition systems, iris scanners, or fingerprint scanners to authenticate employees’ clock-ins and clock-outs. This option eliminates the potential for time theft, such as buddy punching (when one employee clocks in for another), which can significantly impact labor costs.
Biometric systems provide an additional layer of security and accuracy to attendance management, ensuring that payroll reflects the actual hours worked. These systems are especially beneficial in industries where labor costs are a significant portion of operational expenses, as they reduce the likelihood of fraudulent time reporting.
Conclusion
Attendance on Demand is much more than just a digital time clock. To Do Lists, automated scheduling, leave management, and biometric integration can transform how organizations manage their workforce. By fully utilizing these tools, HR departments can increase operational efficiency, improve employee satisfaction, and ensure compliance with labor laws.
Businesses that take advantage of these underutilized features will streamline their HR processes and gain valuable insights into workforce trends, helping them make better, data-driven decisions for the future.
How We Can Help
Attendance on Demand’s advanced features provides an accurate and straightforward method for managing your workforce needs. For more information on how Time Equipment Company can help you with your Integrated HR Systems, contact us at 800-997-8463 or sales@timeequipment.com.
